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1. Training Curricula and Expectations

Posted
Updated
ByErin Carlin

Training Week 1

Day 1 – Monday
  1. HR Orientation Review (9:00-10:00)
    • Introductions
    • Expectations
    • Policy & Procedure Review
  2. Setting up accounts and orientation video (10:00-12:00)
    • Register for Envolve and Ringcentral
    • Introduction to Long-Term Care Video (60 min)
  3. Training Introductions (12:00-1:00)
    • Trainee and LTS Introductions
    • Review of Training schedule and resources
    • Review of Long-Term Care
  4. Function Portal Training (1:30-4:30)
    • Dashboard, Client Information, and Sessions
    • Session Types
      • How progress notes should be written
      • Compliance time frames
      • Review of common sessions used
  5. End of Day Team Meeting (4:30)
Day 2 – Tuesday
  1. Morning Team Meeting (9:00-9:30)
  2. Review of Function Portal Training (9:30-10:30)
  3. Envolve Training (10:45-1:00)
    • Overview, Authorizations, Assessments, Document Upload, and Notes
    • MCA and HRA-DSNP
  4. PA Health & Wellness Overview of Comprehensive Needs Assessments (1:30-2:45)
    • Visit types, process, and required documents
    • Compliance Expectations
  5. Incident Management and Reporting (3:00-4:15)
    • Incident Reporting
      • What is considered/reported as a critical incident
      • Incident Reporting process
        • How to report a critical incident
      • Overview of internal Part A and Part B forms
    • Risk Mitigation
      • Process
      • How to report
  6. End of Day Team Meeting (4:30)
Day 3 – Wednesday
  1. Morning Team Meeting (9:00-9:30)
  2. InterRAI Training Part 1 (9:30-12:00)
    • NCQA Crosswalk Overview
    • In-depth look at each section
  3. InterRAI Training Part 2 (12:15-2:30)
    • Section G Training
    • Overview of SPG Tool
  4. InterRAI quiz and Upload Practice (2:30-4:00)
  5. Eligibility and Billing (4:00-4:30)
    • Promise Overview
    • How to proceed with Inactive participants
    • Billable vs. Non-billable
  6. End of Day Team Meeting (4:30)
Day 4 – Thursday
  1. Morning Team Meeting (9:00-9:30)
  2. Docusign Overview (9:30-10:30)
    • Overview of Docusign process and compliance dates
    • Overview of PAHW packet
  3. PCSP Training Part 1 (10:45-12:30)
    • NCQA Crosswalk Overview
    • Full sentences, correct grammar, and overview
  4. Shadow Visit (1:00-3:00)
    • Listen and take notes
  5. PCSP Training Part 2 (3:15-4:30)
    • Service Plan Review
      • Increase/Decrease Procedure
    • Needs, Outcomes, and Goals
      • Practice creating Needs, Outcomes, and Goals for services
      • Reviewing and building off of previous goals
  6. End of Day Team Meeting (4:30)
Day 5 – Friday
  1. Morning Team Meeting (9:00-9:30)
  2. Discussion/Review of visit shadowed (9:30-10:30)
  3. PAHW Handbook Review (11:30-12:30)
  4. 1768 Form Training (12:30-1:15)
  5. Home Mod/DME/SME Overview (1:30-2:15)
  6. End of Training Discussion (2:30-3:45)
    • Review of topics
    • Expectations moving forward
    • Strategies and experiences as a coordinator
  7. Week 1 Training Performance Reviews (3:45-4:30)
  8. End of Day Team Meeting (4:30)

*SC must have a caseload of at least 30 participants assigned by Friday afternoon

Training Week 2

  1. Daily Morning (9:30) and End of Day Team Meeting (4:30) 
  1. Monday 
    • Shadow 1-2 Monthly calls by Lead Training Specialist (9:30-12:00)
    • Independently conduct 1-2 Successful calls (Monthly Contact/Outbound calls/Visit Scheduled session) monitored by Lead Training Specialist (12:00-3:00) 
      • About 30 minutes for each coordinator 
    • Continue conducting at least 2 successful calls independently (3:00-4:30) 
  1. Tuesday 
    • Shadow visit, complete and upload InterRAI, HRA/DSNP, and MCA 
    • If time permits, SC to complete monthly contacts/successful calls 
  1. Wednesday 
    • Review visit and completed documents with Lead Training Specialist (9:30-11:00) 
    • Incident Report Training (11:00-12:00) 
    • SC to complete 3-5 Successful calls (Monthly Contact/Outbound calls/Visit Scheduled session) (12:00-4:30) 
  1. Thursday 
    • Shadow visit, complete and upload Docusign and PCSP 
    • If time permits, SC to complete monthly contacts/successful calls 
  1. Friday 
    • Review visit/completed documents with Lead Training Specialist (9:30-11:00) 
    • Function Portal visit session training (11:00-12:00) 
    • Envolve Document Upload Training (12:00-12:30)
    • Review of Week 2 Training Checklist and Performance Review (1:00-3:00) 
      • About 30 min per coordinator 
    • SC to complete 3-5 Successful calls (Monthly Contact/Outbound calls/Visit Scheduled session) (1:00-4:30) 

 Post Training Expectations

Week 3
  1. Daily Morning (9:30) and End of Day Team Meeting (4:30) 
  2. 2 independent visits for the week 
  3. 2 Quarterly Low Risks for the week 
  4. 15 successful monthly calls for the week 
  5. All independent visit paperwork to be in compliance 
Week 4 
  1. Daily Morning (9:30) and End of Day Team Meeting (4:30) 
  2. 3 independent visits a week 
  3. 3 Quarterly Low Risks a week 
  4. 20 successful monthly calls a week 
  5. All independent visit paperwork to be in compliance 

*1 regular visit=2 QV Low Risks

Week 5 and on 
  1. Daily Morning (9:30) and End of Day Team Meeting (4:30) 
  2. 5 independent visits a week 
  3. 5 Quarterly Low Risks a week 
  4. 25 successful monthly calls a week 
  5. All independent visit paperwork to be in compliance 

*1 regular visit=3 QV Low Risks

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